Running your meetings

Joining

Meeting Room lists your bookings for the conference in time order. Each shows the student, parents and family, and Parent is in the room once they have joined. Press Join Meeting to open the video on the right. Leave with the button in the video controls; you can rejoin the same booking as often as you like.

Parents can join from 15 minutes before their time, so you may see them waiting a little early.

The time clock

If the office turned it on for this conference, a countdown starts when you join and both sides see it. When it reaches zero the call ends for everyone. If the office allowed it, Add 1 minute extends the current meeting — each minute pushes the rest of your evening back, so treat it as an escape hatch.

With the time clock off, meetings simply run until you leave.

Outcomes

After each meeting press Mark Complete. If nobody showed, Mark No-Show. Both are recorded against the booking and feed the school's completion figures; they also stop that booking from being joinable again.

A parent who cannot sign in

Copy Meeting Link or Email Meeting Link gives that family a direct link that works without an account — it opens the same video room. Useful when a grandparent is attending or a parent is locked out on the night.

Extra people

From My Bookings, open the booking and Add staff — a counsellor, a co-teacher, an interpreter who is on staff. They see the meeting in their own bookings and can join it.